Privacy Policy For Job Applicants

Avega Bros Integrated Ship[ping Corp (“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, process, and retain the personal data you provide to us as a job applicant through our website. We are committed to complying with the Data Privacy Act of 2012 (Republic Act No. 10173) of the Philippines and its implementing rules and regulations.

Information We Collect

When you apply for a job with us through our online application form, we may collect the following categories of personal information, which may include sensitive personal information as defined under the Data Privacy Act:

  • Personal Identification Information: Your full name, address, contact number, email address, date of birth, gender, civil status, nationality.
  • Educational Background: Educational attainment, degrees obtained, schools attended, dates of attendance, academic achievements.
  • Professional Experience: Employment history, previous employers, job titles, dates of employment, responsibilities, skills, salary history.
  • Skills and Qualifications: Relevant skills, certifications, licenses, language proficiency.
  • References: Contact information of professional references (name, position, company, contact number, email address).
  • Other Information: Any other information you voluntarily provide in your application, cover letter, resume, or during the recruitment process, which may include your interests, career goals, and other qualifications.

How We Use Your Information

We collect and process your personal information for the following purposes related to your job application:

  • Recruitment and Selection: To assess your qualifications, skills, and suitability for the position you have applied for or other potential opportunities within our company.
  • Communication: To communicate with you regarding your application, including scheduling interviews, providing updates, and sending notifications.
  • Background Checks: To conduct background checks and verify the information you have provided, as permitted by law and with your consent where required.
  • Record Keeping: To maintain records of the recruitment process.
  • Compliance with Legal Obligations: To comply with applicable laws, regulations, and legal processes.

Data Sharing and Disclosure

We may share your personal information with the following parties, only when necessary for the purposes described above:   

  • Our Employees and Representatives: Internal teams involved in the recruitment process, such as Human Resources and hiring managers.
  • Third-Party Service Providers: We may engage third-party service providers who assist us in the recruitment process, such as background check providers or recruitment platforms. We will ensure that these providers are contractually bound to protect your personal information in accordance with the Data Privacy Act.
  • Legal Authorities: We may disclose your personal information to legal authorities or government agencies if required by law or legal process.

Data Security

We take reasonable and appropriate measures to protect your personal information against unauthorized access, loss, misuse, disclosure, or alteration. These measures include physical, technical, and organizational safeguards.

Data Retention

If your application is successful and you are hired by Avega Bros Integrated Shipping Corp, the personal information collected during the application process will be transferred to our Human Resources Information System (HRIS) and will be retained and processed in accordance with our employee privacy policy.

If your application is unsuccessful, we will retain your personal information for a period of up to five (5) years from the date of your application. This retention period allows us to:

  • Consider you for future job openings that may be suitable for your qualifications.
  • Maintain records of our recruitment processes.
  • Comply with legal and regulatory requirements.

After the retention period, your personal information will be securely destroyed or anonymized.

Your Rights as a Data Subject

Under the Data Privacy Act, you have certain rights regarding your personal information, including:

  • Right to be Informed: To be informed about the collection and processing of your personal information.
  • Right to Access: To request access to your personal information that we hold.
  • Right to Rectification: To request the correction of any inaccurate or incomplete personal information.
  • Right to Erasure or Blocking: To request the removal or blocking of your personal information under certain circumstances.
  • Right to Data Portability: To obtain a copy of your personal information in a commonly used electronic format.
  • Right to Object: To object to the processing of your personal information under certain circumstances.
  • Right to File a Complaint: To file a complaint with the National Privacy Commission if you believe your rights have been violated.

To exercise any of these rights, please contact our Data Protection Officer (DPO) or designated personnel at the contact details provided below.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the processing of your personal information, please contact us at:   

Data Protection Officer
dpo@avegabros.org

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on our website. We encourage you to review this Privacy Policy periodically.   

By submitting your application, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, processing, and retention of your personal information as described herein.